Location: Central
Job Summary:
We are seeking a proactive and highly organized Team Assistant to provide administrative and operational support to a dynamic team. The ideal candidate will play a pivotal role in ensuring the team functions effectively by managing day-to-day activities, coordinating schedules, and handling a variety of administrative tasks.
Key Responsibilities:
- Administrative Support:
- Assist with calendar management, including scheduling meetings, appointments, and events.
- Prepare, edit, and format reports, presentations, and correspondence.
- Manage and maintain accurate records, documents, and databases.
- Communication and Coordination:
- Act as the first point of contact for internal and external stakeholders.
- Coordinate communication within the team and across departments.
- Handle inquiries and relay messages promptly and accurately.
- Travel and Expense Management:
- Arrange travel itineraries, accommodations, and transportation as needed.
- Process and manage expense claims and reimbursements.
- Event and Meeting Coordination:
- Organize and support team meetings, workshops, and events, including preparing agendas, minutes, and follow-up actions.
- Arrange catering, equipment, and logistics for events and meetings.
- Proven experience as a Team Assistant, Administrative Assistant, or similar role.
- Excellent organizational and multitasking skills, with the ability to prioritize effectively.
- Strong communication and interpersonal skills, with a professional demeanor.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative tools.
- Attention to detail and a proactive approach to problem-solving.
- Ability to handle confidential information with discretion.
- A diploma in Business Administration or a related field is preferred.
Senior Consultant
Registration Number, R23114782
Peoplebank Singapore Pte Ltd
EA License Number, 08C5248